Proposal Manager
Location: Dallas, TX (Hybrid Working)
Salary: Circa $150k
Job Summary:
On behalf of our client, we are hiring for a Proposal Manager who will drive the proposal process through the execution of interdisciplinary tasks, coordinating with teams to obtain quality and timely deliverables, and ensuring the delivery of complete and compliant winning proposals to customers. This role involves influencing others, regulating project schedules against tight and numerous deadlines, and adapting, prioritizing, and organizing a frequently changing workload.
Key Responsibilities:
Leadership
- Provide direct leadership to the Proposal Writer, including coaching, managing performance, etc
- Drive a culture of excellence around Proposals for the entire company.
Proposal Strategy and Coordination
- Coordinate the Go/No-Go process upon receipt of RFPs, including initial executive meetings and coordination with Sales/BD, Business Units, and other internal functions for SME reviews.
- Develop proposal compliance matrices and compliant outlines, ensuring understanding and incorporation of state and agency procurement guidelines for full compliance.
- Manage the proposal process through iterative content development and review processes with cross-functional teams, ensuring timely, compliant, and winning proposal deliverables.
Proposal Development and Management
- Lead Proposal Kickoff meetings and work with Business Units to identify and request/assign cross-functional SME resources to proposals.
- Create and manage proposal schedules to meet RFP deadlines, communicating deliverable requirements and deadlines to internal teams and external subcontractors.
- Perform routine quality and compliance reviews of proposal documents to ensure 100% compliance with RFP requirements and compelling responses.
Communication and Documentation
- Assemble artifacts and communicate win strategies for new procurement efforts by creating presentations, storyboards, developing win themes, and proposing solutions.
- Monitor proposal progress against the schedule, documenting and communicating proposal status to key stakeholders.
- Administer the production of the proposal, including organizing deliverables into response templates, editing templates, and overseeing the final assembly and shipment of the proposal response.
Research and Analysis
- Conduct gap analysis of RFPs and associated documents; assist with assessing qualifications and experience needed versus company capabilities and available personnel.
- Work with BD to perform external environmental research to understand current and future customers, as well as the competitive landscape, including detailed profiles on competitors and customers using various research methods.
Repository and Resource Management
- Help create and maintain repositories of proposal tools, including RFP documents, previous responses, response templates, conformance matrices, storyboards, and a library of graphics and key charts.
- Evaluate previous proposals to save the best content for future proposal responses and analyze FOIA requests to extract detailed information from competitors' winning responses.
Education and Experience:
- Bachelor's degree in Business, Marketing, English, Communications, or a related field.
- Minimum of 5 years’ experience in proposal management or a similar role, preferably in a corporate environment.
- Tolling/Industry experience an asset.
- Proficient in MS Office, SharePoint, and familiar with proposal management software.
Required Skills/Abilities:
- Proficiency in developing and managing complex proposals, including understanding of compliance matrices, RFP analysis, and proposal structuring.
- Ability to create detailed project schedules and manage all aspects of the proposal process from inception through submission.
- Excellent written and verbal communication and presentation skills.
- Strong attention to detail to ensure accuracy and completeness of proposals.
- Ability to maintain high-quality standards even under pressure and tight deadlines.
- Strong attention to detail to ensure accuracy and completeness of proposals.
- Ability to maintain high-quality standards even under pressure and tight deadlines.
